Thank you for agreeing to chair a session at The Second International Conference on Non-Adversarial Justice.
Whilst we don’t anticipate any changes please check the program again here prior to your session to ascertain whether there have any last minute changes to the room and presenters. You will also find the program details in the printed Pocket Program.
Below are some tips to assist you with the chairing process. Most importantly, please ensure you start and finish all presentations on time and keep to the order in the program.
Before the Session
- All abstracts and biographies are available on the conference website and contain the information to introduce the speakers with their affiliation.
(A printed copy of this will be available for you in your session room).
- The email contact of each presenter in your allocated session will be provided to you. Please make contact with the presenter in the week leading up to the conference to introduce yourself and outline how the session will run. Alternatively, you may wish to phone the person to introduce yourself and discuss their presentation. This will assist you when introducing the presenter at the conference and ensure the smooth running of the session.
- Please prepare at least one question arising from each presentation to help kick-start question time if the audience members do not raise their hands.
- Where possible please go to your session room prior to the start time to meet the presenters, to familiarise yourself with the room and to introduce yourself to the roving AV technician.
- The room will be set with a lectern and 4 armchairs on the stage, we invite presenters to choose to present from the lectern or the armchairs. The lectern will have built in microphone and there will be two handheld microphones for presenters who wish to present from the armchairs.
- There will be technicians roaming between the session rooms to load the presentation files and to trouble shoot any technical issues should they arise.
- There will be a chair table set up in the room with time cards (5 minutes, 2 minutes, 1 minute), a bell for signalling the end of each presentation and a microphone.
- Advise the presenters that you will be signalling the time and ringing the bell when they have to stop.
- Presenters will load their slides in the Speaker’s Prep Room prior to the session. If they have not done so please direct them to the Speakers Preparation room which is located in the Boardroom.
- Presenters will be asked to sit at the front of the room so they can move to the lectern quickly at the end of the previous presentation.
- You will be advised of any housekeeping items or program updates by the registration staff or committee. Please announce these at the beginning of the session.
- In larger rooms there will be a Q&A microphone on a stand in the aisle. Ask a member of the audience to be a microphone ‘runner’, if required.
During the Session
- Begin the session on time, announce any housekeeping and ask that all electronic devices are to be turned to silent.
- Please use your phone to keep to time (your phone is more accurate than having individual clocks).
- Introduce each presentation with the title, the presenter, presenters affiliation and a short introduction from your conversation prior to the conference.
- If a presentation is withdrawn or a presenter does not arrive do not bring the next presentation forward, use the time for questions (delegates will be planning to come to presentations based on the published session times).
- Ensure each session starts and finishes on time.
- Do not ask any questions if the presenter has used all their allocated time.
- At the conclusion of the session thank the presenters.
- Use any remaining time for questions and discussion.